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Differentiating which Form has been used to create a response in a Sharepoint List

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Posted on by ER-25111255-0

I have multiple forms on a SharePoint list and I would like to differentiate which form was used to submit a response. How can I do this please?

I have created a column (Form Name) which is required but not shown within the form.

I then created a PA flow with the trigger "When a form is submitted" and the Action - "Create item" but have hit a couple of issues.

1 - I am having to select each form in the trigger and create a separate flow for each form. Is there a way to trigger one flow for any form that gets responses within the list? I am not able to use dynamic content in the form name field.

2 - How do I capture the Form Name? I tried adding Form Name as a dynamic value to the Form name column but when tested, it is not capturing the Form name. Am I doing something wrong? If I am using a flow for each form, I can just assign a static value to the Form Name field but that isnt working for me either.

Finally, is there a better/ easier way to do this?

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ER-25111255-0 6 on at

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On further testing, I think the flow is not running at all. When the form is submitted, it automatically creates an item. :(

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David_MA 15,025 Super User 2026 Season 1 on at

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If you want the flow to trigger on any form within the list, I would use the standard trigger When a new a new item or file is created. I think the whole point of this new trigger is that it allows you to know which form was used to submit the item so you can customize what the flow does based on the form that was used. I could be wrong because I did not even know this trigger existed until I saw your post.

I could not find any online resources about this new trigger, except for the link within the trigger: SharePoint - Connectors | Microsoft Learn. However, the information is scant on how this trigger works or is intended to be used. Do you have any additional online documentation about this new trigger?

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David_MA 15,025 Super User 2026 Season 1 on at

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When a form is submitted, it would be expected that an item would be created in the list. That would be what triggers the flow. For options to show in the Form Name drop-down of the trigger, you need to set up forms for the list via the forms button within the list:

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ER-25111255-0 6 on at

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https://community.powerplatform.com/forums/thread/details/?commentid=daf239aa-ce7b-f111-ab0e-6045bda97caf

I tried with the "When a list item is created" trigger but still not working. The flow is not running, same as before.. I feel like there is a system flow that runs and automatically creates the list item..

https://community.powerplatform.com/forums/thread/details/?commentid=d3d6bb42-cf7b-f111-ab0e-6045bda97caf

Yes, I have set up the forms within the list.

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David_MA 15,025 Super User 2026 Season 1 on at

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Please share a screen shot of your trigger condition and how it is configured.

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Ish S 98 on at

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@ER-25111255-0

One approach you can take is to use the "When an item is created" and then use the "Created Via" dynamic value from the item. Each form should have its own value so you might have to use a compose action to get the value for each form. Then you can add a condition block for the branching for each form value.

If these suggestions help resolve your issue. Please consider marking the answer as such.

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ER-25111255-0 6 on at

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A search has returned this page - MC1294519 - Power Automate trigger and action for forms in SharePoint (Preview) | Microsoft 365 Message Center Archive

I tried changing to update item action, thinking the list item has been already created but doesnt work either. the config for it is the same as when I had the create item action.

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RobElliott 10,525 Super User 2026 Season 1 on at

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" I think the flow is not running at all. When the form is submitted, it automatically creates an item."

Yes, that is how list forms work, it immediately creates the item and won't trigger a flow.

You should really be doing this with Microsoft Forms rather than the list forms. With Microsoft Forms you would still need a flow for each form (there is no way to have a single flow based on multiple forms), but then could have a column in your list that has the name of the form. The Create item action would add the name of the form that had been completed, e.g. Hotel, Airline etc etc.

The easiest solution is just to have a the first question in your forms as a choice question (required) with a single option as the name of the form. Then that will be saved to the list when the user submits the form. So the user has to spend 2 additional seconds selecting the option but it saves you a lot of work!

Rob

Los Gallardos
Principal Consultant, Power Platform, WSP Global (and classic 1967 Morris Traveller driver)

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