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Delete all list items where list name begins with certain prefix

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Posted on by Iantaylor2050

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I have a sharepoint site collection where i have 21 lists, where each list is prefixed with SST_List1, SST_List2, SST_List3,.... and so on.

I need to write a power automate to delete sharepoint list items that are created prior to 01 Jan 2025 in all 21 lists automatically. Any idea how to achieve this dynamically?

I don't want to write 21 Get items action and delete items action. I want to achieve this in 1 or 2 action. Any idea how to achieve this dynamically?

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sannavajjala87 47 on at

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Delete all list items where list name begins with certain prefix

Hi,

You won’t be able to delete across 21 lists with a single Get items action because the SharePoint connector is list-specific, but you can absolutely do this dynamically with just a couple of actions in loops.

If you don’t want to maintain the list names at all and all your lists are consistently named (SST_List…), you can:

Get all matching lists

Send an HTTP request to SharePoint:

Method: GET

Uri: _api/web/lists?$select=Title,Id&$filter=startswith(Title,'SST_List')

Parse the response

Use Parse JSON on body('Send_an_HTTP_request_to_SharePoint')?['d']['results'].

Apply to each list

Loop over results, and inside:

Another HTTP GET to /_api/web/lists(guid'<ListId>')/items?$filter=Created lt datetime'2025-01-01T00:00:00Z'

Loop over those items and call HTTP DELETE on each:

_api/web/lists(guid'<ListId>')/items(<ItemId>)

with headers:

IF-MATCH: *

X-HTTP-Method: DELETE (or plain DELETE depending on approach)

You can also batch deletes, but that’s an extra step.

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Iantaylor2050 514 on at

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Delete all list items where list name begins with certain prefix

Hi @sannavajjala87

I am able to implement the power automate as you mentioned. Upto below steps i am able to retrieve all the necessary lists and power automate ran successfully.

However i am stuck at the last step where actual delete operation is being performed. How do i get the list id and items id for that step?

DELETE STEP

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