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Power Platform Community / Forums / Power Automate - Using Flows / Novice here - need hel...
Power Automate - Using Flows
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Novice here - need help with notifications for Planner tasks

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Posted on by DH-09101359-0 2
Hi, new to the forum and I'm very new to Workflows too! I need a bit of help.
 
I have a basic flow that I got the AI agent to build me, it sends me a teams message when a Planner task due date has expired. It sends this message daily for any that fit the criteria. I managed to figure out how to pull the Planner task title into the message but I also want the person assigned and ideally the due date on the message too. Can anyone advise? 
 
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Business Process Flows
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  • Expiscornovus Profile Picture
    Expiscornovus 32,568 Most Valuable Professional on at
    Novice here - need help with notifications for Planner tasks
     
    The _assignments array property includes the assigned by user(s). Those are user ids, you can use those a Get User Profile action to lookup the e-mail addresses.
     
    Below is an example. Be aware it will sent individual messages to each assigned by user per overdue task.
     
    Btw, I also used a Filter Array action instead of a condition. This way you don't have to loop through the tasks which don't fit your criteria. Additionally, I also added a filter which checks if an item doesn't have an assigned by user, those tasks are also ignored.
     
    1. Filter Array
    @and(and(not(equals(empty(item()?['dueDateTime']), true)), less(item()?['dueDateTime'], utcNow())), not(equals(item()?['percentComplete'], 100)))
    2. Apply to Each uses the body of the filter array. This way it only loops through tasks which fit the criteria.
     
    3. Nested Apply to each for the Assignments 
    items('Apply_to_each')?['_assignments']
     
    4. Get User Profile uses the UserId of each Assigned To user
    item()['userId']
    5. Post Message uses the Mail from that Get User Profile action and the details of the Filter Array outputs like Due Date Time and Task Title.
     



     
    Happy to help out 😁

    I share more #PowerAutomate and #SharePointOnline content on my Blog, LinkedIn, Bluesky profile or Youtube Channel
  • DH-09101359-0 Profile Picture
    DH-09101359-0 2 on at
    Novice here - need help with notifications for Planner tasks
    Thanks Expiscornovus, sort of makes sense to my untrained mind! Not quite the output I'm looking for though, I want it to only message me when the task is late, but include the assignee name in the message, along with the task title.

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