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Power Automate - Building Flows
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Excel data to sharepoint list

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Posted on by 4
Hello! everyone
 
Purpose : extract excel data to sharepoint list by power automate 
Backgroud :
The target sharepoint list have already been made. There are many data there already. 「Company name 」is a column in sharepoint list A , which is drop down style.
The options of that drop down is refer to sharepoint list B, which is company master data. There are [company No.] 、 [company name] and some other columns in it.
 
What I did 
I used [create item ] action in power automate to match the excel columns with  the columns in sharepoint list A . When I fill the 「Company name 」blank in  advanced parameter of  [create item ] action ,  the automate showed me to fill integer in it . So I download the master data(list B)to excel book and used vlookup made a [company No.] column in the excel table(resource). The  [company No.] data in excel is number, so it doesn't have comma.  And I used custom way, made a function  item?['Company name No. ']  in 「Company name 」in the advanced parameter of  [create item ] action .  
 
Problem:  All the columns are correctly reflected in the list A , except the [company name] column.  Only when the [Company No.]  is from 1 to 999 ,  the  corresponding company name is correctly reflected . When the [company No. ] is  >= 1000 , the  corresponding name is wrongly reflected, Which means the company name does not match the company No. . How can I make the company name relect correctly?
 
I thought is was the comma problem.  The company number >= 1000 in sharepoint list B  was  showed in a style like 「 1,000」, which has a comma in it.  So I tried setting the [company No.]column in sharepoint list to not to show the comma anymore. But after the the setting the company name still be wrongly reflected.
 
Could you help me with this problem ? Thank you!
  • Suggested answer
    CU02061120-1 Profile Picture
    4 on at
    Excel data to sharepoint list
    Finally, I got the reason. The options is not refer to Company No in company master list .It refer to the ID which was hided in the master list.
  • CU02061120-1 Profile Picture
    4 on at
    Excel data to sharepoint list
     
    Thank you for your answer. Maybe I made you confused. I am still not sure the issue is the comma or not. As I said there is a way I can set the number without comma in sharepoint list. I tried, but the conclusion still  the same. which means when the company No. ​​​​​​1000 , the corresponding [company name] will reflect wrongly. 
     
    And about your answer, Thank you again. What I have in the excel (source data ) is the company number without commas. The company No. with comma is in the the master data list in the sharepoint, which have been referred to by one of the target list's columns as the options in the drop down blank. So may be I need a way to put the comma into the number for matching the master data.
  • Suggested answer
    Nived_Nambiar Profile Picture
    17,677 Super User 2025 Season 1 on at
    Excel data to sharepoint list
     
    Ok got it - so issue is with having commas in the numbers which causes invalid dropdown selection- to avoid commas prior to adding values in dropdown - could you try something simmilar
     
     
     

    Thanks & Regards,
    Nived N

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  • CU02061120-1 Profile Picture
    4 on at
    Excel data to sharepoint list
    Mr. @Nived_Nambiar  Thank you for your question.
    The answer to your question is In create item action.  I only use vlook up in the table of excel(source)for adding the company No. in it.
    And as I said the drop down in the list A(target) have already been set by other person. And the options are refer to list B.
     
     
     
     
  • Suggested answer
    Nived_Nambiar Profile Picture
    17,677 Super User 2025 Season 1 on at
    Excel data to sharepoint list
     
    So are you facing problem when setting dropdown value in create item or during lookup ?
     
     

    Thanks & Regards,
    Nived N

    Stay connected:
    LinkedIn | YouTube | Blogs

    Was this answer helpful?
    If yes, please mark it as the solution by selecting the checkbox in the discussion thread.
    Your feedback motivates me to keep contributing. Thank you!

     
     

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