Copilot Studio - Topic Creation & Management

Privacy Statement

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Posted on by AL-05061912-0

We are looking for the best practice steps for adding a Privacy Statement to the initial opening of a visit that needs to be agreed too-

We've added one, however, you could still initiate a question and go around agreeing to the policy.

What would be the best way to add this as our initial opening without allowing the user to circumvent answering yes or no

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Romain The Low-Code... 290 on at

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Privacy Statement

Previous people said nearly everything, having a "user profil" (store it where you want, sharepoint, dataverse etc) and use it

To be 100 % sure they will never have any answer there is a totally new "topic trigger" call "when a answer is generated" wich is very not the good "name" : the real name could be "everytime something will be written in the chat"

So : i think you start to understand the idea : in this trigger :

Check the user profil you made in sharepoint or dataverse (or whatever) if the user accepted

if "no" : send a messag "you didnt accept, etc" and important made : send "stop" conversation with this :

variable: System.ContinueResponse

value: false

Here is sample with the "define a variable" action (it s in french but i think you can recognize it)

If "yes" just send the original answer with

System.Response.FormattedText

folowed by the stop like above.

this way you have total control on what happen :) (and imagine lot of other idea you can insert in this topic) like insert quality check answer, etc etc)

the name of the trigger is :

OnGeneratedResponse

you can change here by clicking the little icon (it's in french but the icone is the same)

If this solve or helped you a lot, please click "answered" it's very important :)
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Michael E. Gernaey 42,755 Super User 2025 Season 1 on at

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Privacy Statement

Hi @AL-05061912-0

I would have to see everything you have, however, you could create a global variable on initial visit, something like varPrivacyAgreedTo to false, if they agree set it to true, if they say no, then set to false and End All Topics.

Then in your Topics etc, at the start put a condition that checks if they agreed and then continue you on.

Or, if not, then redirect them to either... the error, or another option to Agree to it.