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How to trigger a flow when an item is selected in a SharePoint List

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Posted on by JL-21120807-0

Hi all

Can you please help me. Can you guide me on the steps to follow, to trigger a flow whenever a value is selected from a dropdown in SharePoint List. I am choosing a Manager from a Column "Assigned To" . I would like a task to be created in Planner and the task is assigned to the Manager ( in Planner)

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David_MA 12,218 Super User 2025 Season 2 on at

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How to trigger a flow when an item is selected in a SharePoint List

I would do what @CFernandes suggested with one modification. In addition to checking the version history to see if the value has changed, I would add a trigger condition to only run the flow if the "Assigned To" field is populated. This will prevent unnecessary triggers of your flow. You would use this as the trigger condition expression: @not(empty(triggerOutputs()?['body/AssignedTo/Email']))

The highlighted portion of the expression will be the internal name of your people field.

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CFernandes 8,305 Most Valuable Professional on at

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How to trigger a flow when an item is selected in a SharePoint List

Hello @JL-21120807-0

You can use "New “When an item or file is modified” trigger." and then use "“Get changes to an item or file (properties only)”

For details - https://www.microsoft.com/en-us/power-platform/blog/power-automate/run-a-flow-when-a-sharepoint-column-is-modified/

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Nived_Nambiar 18,014 Super User 2025 Season 2 on at

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How to trigger a flow when an item is selected in a SharePoint List

Hi @JL-21120807-0

Try using when item is selected trigger as described in below blog:-

https://manueltgomes.com/microsoft/sharepoint-for-a-selected-item-trigger/

Or another approach i could think of is - using when item is modfiied trigger and then verifying whether Assigned To column has changed and if yes - do actions based on that

Thanks & Regards,
Nived N

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