web
You’re offline. This is a read only version of the page.
close
Skip to main content
Community site session details

Community site session details

Session Id :
Power Apps - Microsoft Dataverse
Suggested answer

MS Access Can't Add Rows to Linked Dataverse Table

(0) ShareShare
ReportReport
Posted on by
I've been working on small Power App that uses Dataverse for Teams as the backend. For a few maintenance tasks I figured an MS Access front end might be easier, given that doing a data grid in a Canvas App is not nearly as straightforward as it seems (or really should be...why is this a 15 step process with a million little missteps, when Access could do it in 1995 in one step?).
 
I was able to get the Dataverse tables linked in no problem, and it even populated the relationships and combo boxes based on lookup columns correctly. Editing seems to work great too. Adding rows however seems to be fraught with problems. I keep getting "Required field 'XXX' does not contain a value errors. Please set a value and try again". This happens in 2 scenarios:
  • Adding a row to a table where the primary key column in Dataverse is an Auto-Number, so you would expect to leave it blank and then getting filled in after the INSERT.
  • Adding a row on a table with a look up column in Dataverse that is a Combo Box in Access. The combo-box appears to be correct, throws this error. Note this is a required column in Dataverse
All of these relationships seems to unction correctly in the Power Apps table editor and in the Power Apps form.
 
Thanks,
 
 
Eric
Categories:
I have the same question (0)
  • Michael E. Gernaey Profile Picture
    51,223 Super User 2025 Season 2 on at
    MS Access Can't Add Rows to Linked Dataverse Table
     
    So just to be clear, you are not using a Canvas App (and I saw your... sort of super generic complaint, but there are no details about what your app does, what you were trying to do.. so I have no idea what you mean by 15 million steps..) 
     
    We can only go based on details, so if you share what your issue was or what you were trying to do I am certain we can help you with the Canvas App Side.
     
    As for MS Access... you'd have to post in the Office Channel as, while I can debug your MS Access App, this is not that forum and I see no details about what you are doing there either.
     
  • Suggested answer
    wolenberg_ Profile Picture
    771 Moderator on at
    MS Access Can't Add Rows to Linked Dataverse Table
    Hi @ES-28100130-0 , This issue occurs because MS Access doesn’t fully support Dataverse’s Auto-Number and Lookup field behaviors during record creation. To resolve it, you’ll need to manually populate required fields and avoid relying on automatic generation or combo box bindings alone.
     
    Why You’re Getting “Required Field” Errors
    Dataverse for Teams uses Auto-Number primary keys and Lookup columns that behave differently than traditional Access tables:
    •  Auto-Number fields in Dataverse are generated server-side, but Access expects to handle primary keys locally. Leaving them blank during insert causes validation errors.
    •  Lookup fields in Access combo boxes may not pass the correct GUID or reference value to Dataverse, especially if the combo box is bound to display text instead of the actual ID.
     
    Cause: Access doesn’t handle Dataverse’s server-side Auto-Number generation or Lookup GUIDs correctly.
    •  Fixes:
      ⁠◦  Use VBA insert queries that omit the Auto-Number field.
      ⁠◦  Ensure ComboBoxes are bound to GUIDs, not display names.
      ⁠◦  Consider using Power Automate or Power Apps forms for inserts.
     
     
    Helpfull Resources:
     
     
     

    If this helped or could help others in the community, feel free to give it a like or a kudo — it helps surface useful answers for everyone!


     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Tom Macfarlan – Community Spotlight

We are honored to recognize Tom Macfarlan as our Community Spotlight for October…

Leaderboard > Power Apps

Last 30 days Overall leaderboard

Featured topics