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Copilot Studio - Topic Creation & Management
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Copilot Studio Agent Not Visible to Other Teams Users – DLP, Licensing, and Publishing Issues?

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Posted on by 4

Summary of Issue:

I’ve created two identical Copilot agents—one using Teams Copilot and one using Copilot Studio. The agent created in Teams is visible and usable by other users in my organization. However, the agent created in Copilot Studio (published to the “Teams and Microsoft 365 Copilot” channel and shared org-wide) is not visible to other users in Teams Copilot, even after searching for it.

Troubleshooting Steps Taken:


  1. Publishing & Sharing:


    • The Copilot Studio agent is published to the “Teams and Microsoft 365 Copilot” channel.

    • Sharing is set to “all users in the organization.”

    • The agent is not using any blocked channels (Direct Line, Facebook, OmniChannel, Autonomous).

    •  

  2. Licensing:


    • The affected users have the M365 Copilot License but not the Copilot Studio User License (since they just need to use it, not manage it)

    • I’m unclear if the Copilot Studio User License is required for users to discover or use agents in Teams Copilot, or only for authoring/managing agents.

    •  
  3. Discovery:


    • The users are searching for the agent in Teams Copilot (not Copilot Studio).

    • The agent is not discoverable, even though it’s published and shared org-wide.

    •  
  4. Error Report / DLP Policy:


    • I downloaded the DLP error report from Copilot Studio. It shows that only Direct Line, Facebook, OmniChannel, and Autonomous channels are blocked by our organization’s DLP policy.

    • The Teams and Microsoft 365 Copilot channel is not blocked.

    • There is a warning: “Some channel settings aren’t available due to your organization’s data loss prevention policies.”

    • There is an error: “Due to a recent data loss prevention policy change, some issues are preventing your agent from working correctly. 


  5.  

Additional Details:


  • The Copilot Studio interface shows the agent as published, shared org-wide, but with warnings about DLP policy and an error about agent functionality.

  • The agent works for me (the author), and ONE other user, but not for other users, even though they each appear to have the same setup (M365 Copilot license etc).
     
  • Screenshots attached, which may help.

  •  
 

Questions:


  • Is the Copilot Studio User License required for users to discover and use agents in Teams Copilot, or only for authoring/managing agents?

  • Could DLP or conditional access policies be preventing org-wide visibility, even if the Teams channel is not blocked?

  • Are there additional steps needed to make Copilot Studio agents discoverable in Teams Copilot for all users?

  • Has anyone encountered similar issues, and what was the resolution?


  •  

Any help or insights would be greatly appreciated!

Categories:
I have the same question (0)
  • Michael E. Gernaey Profile Picture
    51,285 Super User 2025 Season 2 on at
    Copilot Studio Agent Not Visible to Other Teams Users – DLP, Licensing, and Publishing Issues?
     
    So no they should not need a Copilot license.
     
    I cannot see your DLP policies, but I would be more interested in seeing
    * The difference in Entra Security Groups that each user is in between the ones that CAN see and Cannot
    Also, I would want to see in the M365 and Teams locations that it says its shared and available to everyone.
    Also in the Team itself, are both users users or owners of the Channel/Team?
     
     
  • GE-24102242-0 Profile Picture
    4 on at
    Copilot Studio Agent Not Visible to Other Teams Users – DLP, Licensing, and Publishing Issues?
    Thanks for your quick response Michael, and confirming that they don't need a Copilot Studio license.
     
    Unfortunately I don't have the ability to see the groups that each user is in, but I've sent a request to our DevOps team asking if they can give me this info to compare.
     
    I'm not sure what you mean by "see in the M365 and Teams locations that it says its shared and available to everyone".  Can you walk me through this please?

    I'm also a little confused what you are asking with regards to the Channel/Team?  The agent is being shared across the organization, not to a particular team.  The knowledge base that the agent gathers data from is within a group that all users are a member of.  Does that help?
  • Michael E. Gernaey Profile Picture
    51,285 Super User 2025 Season 2 on at
    Copilot Studio Agent Not Visible to Other Teams Users – DLP, Licensing, and Publishing Issues?
     
    Sorry for the delay at the PPCC conference.
     
    I was mentioning Teams / M365 because each have their own Admin. In each admin you can place policies, blocks and specific publishing rights (including admin approvals), so they are not simply a single entity but multiple.
     
    I also brought it up because you said you were going to be building across Teams and M365 unless I misunderstood what you typed, which is possible, I am old lol.
     
    So for instance when you share it across, that doesn't mean for sure that it will then work in Teams for people, meaning them being able to add it just because you tried to share it. Depending on what it does, what policies are there, it could be different for different people in each Channel type (m365/teams), so to be safe its good to make sure in both of those, as well as at the tenant level, there are no weird, unanticipated configurations.
     
    So for instance this is m365 admin for copilot and while they are there you then have.
     
     
    Teams admin for apps
     
    And any level of Tenant (which is different and Environment settings as well, if they are Managed Environments)
    So there are many places to look for reasons why 1 person works and one doesnt.
     
    You have to be able to compare both people to see what's different across their accounts and as it relates to their... Tenant , Environment and App level permissions
     
     

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