Restricting Creator Access to a Copilot Studio GenAI Chatbot (including test environment)

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Posted on by AJ-28070636-0

Hello everyone,

I’m using Microsoft Copilot Studio to build a GenAI chatbot that references a knowledge base containing sensitive information. For security and compliance reasons, I would like to ensure that even the creator of the chatbot (myself or others) cannot access or interact with the bot once it is deployed ,including in the test environment.

Is it possible to restrict chatbot access in such a way that the creator is also prevented from chatting with the bot, both in the published channels (e.g., Microsoft Teams or a website) and in the Copilot Studio testing environment?

Any guidance or best practices on achieving this level of access control would be greatly appreciated.

Thank you!

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trice602 14,213 Super User 2025 Season 2 on at

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Restricting Creator Access to a Copilot Studio GenAI Chatbot (including test environment)

Hi @AJ-28070636-0,

Here's my best/short answer: There currently is no built-in setting to block the creator or any collaborator from using the bot in testing or live channels. I think you could use a separate service account, create and test it, publish it and then remove yourself (the creator) access to the service account and/or group membership. You could extend it further and have a designated environment but that said, I think anything you (the creator) needed to edit, you would have to gain access again to make updates.

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