Question on Copilot Studio Agent Accessing Restricted SharePoint Folder After Publishing

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Posted on by Jupyter123

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Hi all,

I have a SharePoint folder that is restricted to specific team members, and I’m one of the members with access. I created an agent using Copilot Studio and added this SharePoint folder as a knowledge data source. When I test the bot inside Copilot Studio, it retrieves results perfectly.

My question is: after I publish the bot, how does data access work for end users?

If another user (who does not have access to that SharePoint folder) asks a question related to the documents inside it, will the bot still fetch answers using my SharePoint permissions in the backend, or will it respect the user’s permissions and block access?

Basically, does the published bot use the creator’s SharePoint access, or does it enforce the data security of the end user?

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Romain The Low-Code... 2,042 Super User 2025 Season 2 on at

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Question on Copilot Studio Agent Accessing Restricted SharePoint Folder After Publishing

hello

if you use standard knowledge connector like sharepoint , the request are made "as the user asking the question" and only content wich have access granted to the user will be used to generate answer. it's not using the maker access. (and it's the same in the maker studio, if another user will access to you'r developper screen - sample you share editor permission - it will use the user permission. copilot studio is not overriding the user permission with standard knowledge connector)

when the user will try the agent in Teams, they will have screen asking them to allow the sharepoint connector , because it will use their connexion

hope this help, if yes, please mark the answer as verified it's important for the community and search engine.

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