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Fillable PDF In SharePoint Document Library with Power Automate Flow

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Posted on by WA-16080913-0

Hello @MS CRM developer
I have a great question! You want a workflow where:

A template PDF is stored in a SharePoint Document Library.

Each user gets their own copy of that PDF to fill in (instead of editing the same file).

After editing, the user saves their copy back to SharePoint.

How can I do this flow? Please

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Michael E. Gernaey 52,252 Super User 2025 Season 2 on at

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Fillable PDF In SharePoint Document Library with Power Automate Flow

Hi @WA-16080913-0

I am not 100% sure if this for a Flow or An App. You say flow but your in the Apps sections.

Logistically, you may need to have a Word document as a template. Then copy it, fill it in, and then convert it to PDF.

That is how I usually do it, I do not (me personally) use a PDF to change a PDF, I find its a bigger pain than is worth it.

But a word template, that you copy, then populate (either from your app that you pass changes directly into it, or pass those changes to a flow and update the word template then Convert to PDF) yeah that works all day long.

Would that support what you want?

If these suggestions help resolve your issue, Please consider Marking the answer as such and also maybe a like.

Thank you!
Sincerely, Michael Gernaey

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WarrenBelz 151,895 Most Valuable Professional on at

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Fillable PDF In SharePoint Document Library with Power Automate Flow

Hi @WA-16080913-0,

You mention a fillable PDF, so I assume that Power Apps is going to open (Launch) an instance of this for the user. There is no Flow trigger that I can see in the Adobe functionality that could pick up that the user has updated and saved the file (it would not know the file name anyway as you said there was a seperate instance per user). So I do not believe a Flow is possible here to automatically save it.

However if the user saves it to a known location, you certainly could then upload it to SharePoint using Power Apps.

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